About Us

 
Tuskegee University is an independent and state-related institution of higher education.  Its programs serve a student body that is coeducational as well as racially, ethnically and religiously diverse.

 


 



Posting Date:            September 16, 2014                          Posting End Date:     October 17, 2014

Position:                    Administrative Assistant

Location:                    Kellogg Hotel and Conference Center

 (This is a part-time position)

 

Essential Duties

  • Prepare daily correspondence, handle proprietary information including composition, typing and dissemination
  • Maintain correspondence files and organize a filing system for all incoming and outgoing  memos, documents, letters, etc
  • Answer incoming calls for the Executive Office, taking and distributing detailed messages, and handling calls to the appropriate extent in the absence of management staff
  • Act as a liaison between the Management staff and Department Heads, Owners, Clients, Vendors, and General Public
  • Monitor, distribute, and maintain an accurate log of incoming faxes
  • Manage daily scheduled appointments and prepare weekly, monthly and annual calendars
  • Set up meetings and conference calls, and coordinate with the General Manager to arrange operations. Review Meetings, Budget Meetings, or other management style meetings.  Take and transcribe minutes of management meetings as required
  • Prepare reports, and assemble presentation books for Operations Review Meetings, Capital  Budget, and any other management/financial reports as requested
  • Set up travel arrangements for the General Manager and Management staff, etc. including handling airline tickets, preparing itineraries, arranging hotel/car rentals, ground transportation,  and other arrangement that are applicable
  • Coordinate arrangements for special functions
  • Maintain an organized and efficient plan storage system
  • Arrange VIP room reservations for Tuskegee University guests including distribution of VIP sheets, scheduling ground transportation, and any other special requests regarding VIP accommodations and any other arrangements that are applicable
  • Log, date stamp, and distribute express mail and all incoming mail to appropriate department, oversee the proper handling of outgoing express mail, and log and distribute guest mail received in the Executive Office
  • Prepare and distribute a current Telephone Listing for all departments including Department Heads names, telephone extensions, beeper, cell phone, home phone and two-way radio information
  • Process and distribute weekly VIP welcome cards
  • Maintain current department schedule files
  • Prepare, collect and issue Gift Certificates, donations and civic and charity contributions
  • Coordinate with the Bell Desk and Special Services and pick-ups and/or deliveries, relating to Executive office needs
  • Any other task, written or verbal, that is assigned by the General Manager

Qualifications

  • Ability to type approximately 50 Net Words/Min with accuracy (TEST SHOULD BE TAKEN BEFORE SUBMISSION OF APPLICATION)
  • Must have the capability to assume responsibility without supervision, delegate effectively, and work well with others
  • Four years of successful work and educational experience in the secretarial profession
  • Experience on WordPerfect 6.1, Microsoft Word, Web Site, Internet, Benefactor, Fax machines, and E-mail
  • Must have knowledge of office management, communication skills, including grammar, punctuation and spelling rules
  • Ability to take and transcribe dictation by voice or machine

Salary

Commensurate with training, experience, and University Compensation Plan    

**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility.  It should not be considered an all-inclusive listing of work requirements. **

APPLICATIONS will be accepted in the Office of Human Resources. Each applicant should complete a Tuskegee University employment application, and submit (3) letters of references and a copy of the appropriate transcript for the educational requirements with the submission. Incomplete application and/or application packets received after the deadline of October 17, 2014  at 4:00p.m., CST will eliminate the possibility of an interview.  Applicants must meet the minimum qualifications and must submit a completed application in order to be considered for the position.  The University reserves the right not to fill the position in the event of budgetary or operational constraints.

Human Resources Department

Attn:  Bobby Bryant

101 Kresge Center

Tuskegee University

Tuskegee, Alabama 36088

Email Address: employment@mytu.tuskegee.edu               Fax: 334-724-4319

Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled

 Federal law requires identity and employment eligibility verifications on Form I-9 within three (3) business days of employment.